At my company, we just have a standardized remote management suffix that we just throw at the end of the hostname, so we don’t actually track the urls. For example the server is named frosty, the url would be frostysuffix.

Then we track our servers with either an outdated access database that nobody updates, my locally saved personal Excel sheet, or by logging into one of the 4 different health checking applications that each monitor a piece of the infrastructure. (This part actually really sucks and I hate it.)

Check out NetBox. It is a free open source datacenter inventory management and IP address management tool. It will let you catalog all of your physical assets along with the network assignments.

Look into getting a CMDB and keep track of all of your hardware. That can store the hostname / IPs of your KVM / OS or virtualization layer, vkernels, storage adapter IPs, your vCenters and so on and so forth. If your data is getting so big that spreadsheets are getting tough to manage, then you probable need a more enterprise method of storing it.

Thinking out loud but wouldn’t chrome bookmarks for the URLs backed up to a file/account work better than a sheet of it’s just for access?

As we have mostly Windows based machines we look after everything is in Pulseway or TeamViewer. Routers and misc tend to be on specific ports on their connections IP and we have a shared Keeper repository for passwords and notes.

The company I work for has been buying other companies and customers like is silly season in the last year so we are digesting all the extra crud that came with it and trying to streamline half a dozen CRM, RM and Monitoring systems at the moment.

This seems like a good use case for a cluster manager. I’ve used xCAT in the past and recently Lenovo has an interesting project called Confluent that includes a web interface. A paid option would be Bright. These are made to manage hundreds to thousands of nodes.